[DCRM-L] Boundwiths in Alma

[Anna Loewenthal]

Thank you to everyone on and off list for your feedback! It has been
interesting to see the different and similar solutions. We are looking over
a couple of methods now.

Thanks,
Anna

On Thu, Nov 9, 2023 at 11:46 AM Stacey M. Piotrowski via DCRM-L <
dcrm-l at lib.byu.edu> wrote:

> Hi Anna (and all),
>
> I've attached a copy of our boundwith procedures, created by my colleagues
> Simon Hunt and Jasmine Rizer after we migrated from Voyager to Alma back in
> 2017. This document covers both monograph & serial boundwiths.
>
> We make a host record with 773s for each title/MMSID contained in the
> boundwith. The host bib record is suppressed from public view, but its
> holdings record is left unsuppressed. Each constituent record then gets a
> suppressed "dummy" (empty) holdings record showing a "Bound" location, with
> an empty/unbarcoded item. In our OPAC, when a patron searches for a title
> contained within a boundwith, they would see the bib record for that title,
> but the boundwith host's holdings show up. We use public z-notes in the
> holdings to state that a particular title "is bound with [a list of other
> titles in the boundwith]."
>
> Here are a few examples of how boundwiths appear in our OPAC:
>
> The thrips, or Thysanoptera, of Illinois
> <https://galileo-uga.primo.exlibrisgroup.com/permalink/01GALI_UGA/1bvcvhk/alma9932858513902959>
> - this title is just part of a basic boundwith containing several titles of
> an analyzed serial. I'm struggling to think of a more rare book-y example
> off the top of my head, but it would be pretty much the same format.
>
> Vescovadi cattolici della Grecia
> <https://galileo-uga.primo.exlibrisgroup.com/permalink/01GALI_UGA/1bvcvhk/alma991208703902959>
> - this is a bit more complex: a monoset spread across several
> nonconsecutive issues of an analyzed serial. Each individual volume of the
> monoset is contained within a different boundwith volume alongside other
> titles in the parent series. In the holdings 866s, we showed how each
> volume of Vescovadi... corresponded to its volume in the parent series,
> Orientalia Christiana analecta.
>
> Poe newsletter / Poe studies
> <https://galileo-uga.primo.exlibrisgroup.com/permalink/01GALI_UGA/1bvcvhk/alma9944503233902959>
> - this is a serial title change that was bound together in a single volume;
> click on the "related title" holdings to view the notes explaining the
> title change.
>
> Feel free to reach out with any questions, or if anything is unclear, and
> I'll do my best to explain further. Despite being one of the de facto
> boundwith people tasked with cleaning up our messy, broken records
> post-migration over the past 5 years, I know these can be tricky to deal
> with on a practical and conceptual level. Good luck!!
>
>
> Stacey M. Piotrowski, Cataloging Librarian
>
> Special Collections Libraries, University of Georgia
>
> piotrowski at uga.edu | (706) 542.8955
> ------------------------------
> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> on behalf of Amy Weiss via
> DCRM-L <dcrm-l at lib.byu.edu>
> *Sent:* Wednesday, November 8, 2023 3:45 PM
> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
> *Cc:* Amy Weiss <akweiss at fsu.edu>
> *Subject:* Re: [DCRM-L] Boundwiths in Alma
>
> [EXTERNAL SENDER - PROCEED CAUTIOUSLY]
>
> A helpful procedure from SUNY
> https://sunyolis.libguides.com/c.php?g=986218&p=8267581
>
>
>
> Amy Weiss
>
> Florida State University Libraries
>
> Rare Book and Special Collections Cataloging
>
>
>
> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *Tess Amram via
> DCRM-L
> *Sent:* Wednesday, November 8, 2023 3:20 PM
> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
> *Cc:* Tess Amram <Tess.Amram at colorado.edu>
> *Subject:* Re: [DCRM-L] Boundwiths in Alma
>
>
>
> I’ve used the $3 in a 773 to specify which copies/issues go with which 773
> in Alma. It didn’t seem to cause any display or linking problems, as far as
> I can remember. Also, we used a 590 to describe the bound-withs textually,
> which helped keep things clear for the user.
>
>
>
> Tess Amram (they/them)
>
> Special Materials and Continuing Resources Cataloging Librarian, Teaching
> Assistant Professor
>
> Resource Description Services Team
>
> N110J University Libraries
>
> University of Colorado Boulder
>
> Boulder, Colorado 80309
>
> Email: Tess.Amram at colorado.edu
>
> Phone: 303-492-1492
>
>
>
> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *Anna
> Loewenthal via DCRM-L
> *Sent:* Wednesday, November 8, 2023 1:17 PM
> *To:* dcrm-l at lib.byu.edu
> *Cc:* Anna Loewenthal <anna.loewenthal at gmail.com>
> *Subject:* [DCRM-L] Boundwiths in Alma
>
>
>
> Hello all,
>
>
>
> We recently migrated from Horizon to Alma, and I am still trying to figure
> out the best way to handle more complicated boundwiths/sammelbands. I hope
> some other rare book catalogers can help.
>
>
>
> We started using a 773 in constituent bib records, linking back to the
> host record, which is the only one with visible holdings/items records.
> This has worked for straightforward monographs bound together. However, it
> gets a lot more complicated with multiple copies and multiple item records,
> especially periodicals bound together. I have been experimenting with
> different methods but I would like to hear what other Alma users are doing,
> and where you have had success or difficulties.
>
>
>
> Has anyone found a good solution? We also need to fix the already
> cataloged boundwiths that migrated over since in Horizon all of this was
> handled in the item record with the much missed linking barcode field.
>
>
>
> Finally, I am interested in doing a panel at RBMS 2024 about how different
> libraries and library systems handle boundwiths, whether that's sammelbands
> or any other separate bibs sharing an item record. I added it to the collaboration
> spreadsheet
> <https://urldefense.com/v3/__https:/docs.google.com/spreadsheets/d/1NERocf2VE2fMyBWMxBY-j6Uy8HrH07hynScCPEropGw/edit*gid=0__;Iw!!PhOWcWs!0TF8qEBlDmje1rDpGocxnkT4Sq5O-Ixb_V8SOxVxwH3VBQjVq4LWDdn9lKmYLWUaOdUrOMlzJgCKkcAIIA$>.
> The topic could be expanded to other unique formats where the physical item
> and system are at odds, or how you have had to change cataloging practices
> based on a library management system. Please let me know if you're
> interested!
>
>
>
> Thanks,
>
> Anna
>
>
>
>
>
> Anna Loewenthal
>
> Content Management Librarian
>
> Sheridan Libraries
>
> Johns Hopkins University
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