[DCRM-L] DCRM(B) cataloging in OCLC

[Randal Brandt]

I agree with Jain (and others who have responded in the time it has taken 
me to draft this message). Do not create a new record if you are sure that 
the existing OCLC record is for the same item. OCLC has too many 
unnecessary duplicates as it is.

This also brings up another very good point, and one that I made during the 
MARC for Special Collections meeting at ALA, which is that rare books 
catalogers should strive to attain enhance capabilities in OCLC. If the 
existing record in OCLC is a low-level record (i.e. coded K in ELvl) or has 
come from a batchload (L or M in ELvl), you can probably lock and replace 
the master record, even if you don't have enhance status. But, lots of 
sub-standard records exist at full level in OCLC and it would be a great 
benefit to the rest of the rare books community if the work to upgrade them 
could be saved for the rest of us. Of course, another answer is 
institutional records, but it is still unclear how many libraries will be 
allowed to create institutional records (at this point, only former RLG 
libraries) and which libraries will be able to utilize them.

Here is a list of the institutions that have enhance status: 
http://www.oclc.org/worldcat/quality/enhance/default.htm (Univ. of 
Missouri-Columbia is on the list!)


Randal Brandt
Principal Cataloger
The Bancroft Library
University of California, Berkeley
rbrandt at library.berkeley.edu

At 12:32 PM 9/12/2007, Fletcher, Jain wrote:
>Hi,
>OK, I was waiting for a more official DCRM(B) person to answer (and she
>has!) and now it seems it's OK for me to take a turn.  The answer to
>number 1 is that you do NOT create a new record in OCLC just because of
>the difference in rulebooks used.  Once a master record is in the
>system, that is the "placeholder" for the bibliographic entity that it
>matches. If you want to change the record to reflect DCRM(B), that will
>show up in your local file when you export/update/produce the record.
>But making a new record is not justified in this case.
>
>There is a section of BF&S, called "When to Input a New Record".  It can
>be found at this link:
><http://www.oclc.org/bibformats/en/input/default.shtm>. The answer to
>this question is under the heading, "Cataloging rules".  I hope this
>helps.
>                                                 --Jain
>
>
>Jain Fletcher
>Principal Cataloger & Head, Technical Services Division
>Department of Special Collections
>Young Research Library - UCLA Box 951575
>Los Angeles, CA 90095-1575
>
>v: (310) 794-4096
>f: (310) 206-1864
>e: jfletchr at library.ucla.edu
>
>
>-----Original Message-----
>From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On
>Behalf Of Deborah J. Leslie
>Sent: Wednesday, September 12, 2007 12:20 PM
>To: DCRM Revision Group List
>Subject: RE: [DCRM-L] DCRM(B) cataloging in OCLC
>
>Hi Amanda.
>
>I'd like to hear other people's answers to number 1. For your second
>question, code Desc "a" and use dcrmb in 040. Desc "a" is used because
>DCRM(B) is an expansion of AACR2.
>__________________________
>Deborah J. Leslie, M.A., M.L.S.
>Head of Cataloging
>Folger Shakespeare Library
>201 East Capitol St., S.E.
>Washington, D.C. 20003
>202.675-0369
>djleslie at folger.edu | http://www.folger.edu
>
>
>-----Original Message-----
>From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On
>Behalf Of Sprochi, Amanda K.
>Sent: Wednesday, 12 September, 2007 15:04
>To: dcrm-l at lib.byu.edu
>Subject: [DCRM-L] DCRM(B) cataloging in OCLC
>
>Hi Folks:
>
>I'm a newbie rare books cataloger, and had a question for those of you
>who use DCRM(B) on OCLC. If there already exists a record on OCLC for an
>item using AACR2, and I want to use DCRM(B),
>A) do I make a new record, or use the already existing one (we do not
>have enhance status on OCLC)
>B) how do I code the fixed fields to indicate that it's DCRM(B)? It's my
>understanding one uses $e dcmrb in the 040 and leaves the Desc field
>blank, but I'm not sure.
>
>Thanks! I'm in the process of recataloging our collection here at
>Mizzou, and would like to get it right.
>amanda
>
>Amanda Sprochi
>Health Sciences Cataloger
>J. Otto Lottes Health Sciences Library
>University of Missouri-Columbia
>Health Sciences Center
>One Hospital Drive
>Columbia, MO  65212
>(573) 882-0461
>sprochia at health.missouri.edu
>
>A little patience, and we shall see the reign of witches pass over,
>their spells dissolve, and the people, recovering their true sight,
>restore their government to its true principles. It is true that in the
>meantime we are suffering deeply in spirit, and incurring the horrors of
>a war and long oppressions of enormous public debt......If the game runs
>sometimes against us at home we must have patience till luck turns, and
>then we shall have an opportunity of winning back the principles we have
>lost, for this is a game where principles are at stake.  Thomas
>Jefferson, 1798