[DCRM-L] DCRM(B) cataloging in OCLC

Wed Sep 12 14:15:56 MDT 2007

I agree with Jain and Randal.  I believe we do not need any more 
duplicate records in OCLC, but enhancing records is a great help to us 
all.

Elizabeth J.

Quoting Randal Brandt <rbrandt at library.berkeley.edu>:

> I agree with Jain (and others who have responded in the time it has
> taken me to draft this message). Do not create a new record if you
> are sure that the existing OCLC record is for the same item. OCLC has
> too many unnecessary duplicates as it is.
>
> This also brings up another very good point, and one that I made
> during the MARC for Special Collections meeting at ALA, which is that
> rare books catalogers should strive to attain enhance capabilities in
> OCLC. If the existing record in OCLC is a low-level record (i.e.
> coded K in ELvl) or has come from a batchload (L or M in ELvl), you
> can probably lock and replace the master record, even if you don't
> have enhance status. But, lots of sub-standard records exist at full
> level in OCLC and it would be a great benefit to the rest of the rare
> books community if the work to upgrade them could be saved for the
> rest of us. Of course, another answer is institutional records, but
> it is still unclear how many libraries will be allowed to create
> institutional records (at this point, only former RLG libraries) and
> which libraries will be able to utilize them.
>
> Here is a list of the institutions that have enhance status:
> http://www.oclc.org/worldcat/quality/enhance/default.htm (Univ. of
> Missouri-Columbia is on the list!)
>
>
> Randal Brandt
> Principal Cataloger
> The Bancroft Library
> University of California, Berkeley
> rbrandt at library.berkeley.edu
>
> At 12:32 PM 9/12/2007, Fletcher, Jain wrote:
>> Hi,
>> OK, I was waiting for a more official DCRM(B) person to answer (and she
>> has!) and now it seems it's OK for me to take a turn.  The answer to
>> number 1 is that you do NOT create a new record in OCLC just because of
>> the difference in rulebooks used.  Once a master record is in the
>> system, that is the "placeholder" for the bibliographic entity that it
>> matches. If you want to change the record to reflect DCRM(B), that will
>> show up in your local file when you export/update/produce the record.
>> But making a new record is not justified in this case.
>>
>> There is a section of BF&S, called "When to Input a New Record".  It can
>> be found at this link:
>> <http://www.oclc.org/bibformats/en/input/default.shtm>. The answer to
>> this question is under the heading, "Cataloging rules".  I hope this
>> helps.
>>                                                 --Jain
>>
>>
>> Jain Fletcher
>> Principal Cataloger & Head, Technical Services Division
>> Department of Special Collections
>> Young Research Library - UCLA Box 951575
>> Los Angeles, CA 90095-1575
>>
>> v: (310) 794-4096
>> f: (310) 206-1864
>> e: jfletchr at library.ucla.edu
>>
>>
>> -----Original Message-----
>> From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On
>> Behalf Of Deborah J. Leslie
>> Sent: Wednesday, September 12, 2007 12:20 PM
>> To: DCRM Revision Group List
>> Subject: RE: [DCRM-L] DCRM(B) cataloging in OCLC
>>
>> Hi Amanda.
>>
>> I'd like to hear other people's answers to number 1. For your second
>> question, code Desc "a" and use dcrmb in 040. Desc "a" is used because
>> DCRM(B) is an expansion of AACR2.
>> __________________________
>> Deborah J. Leslie, M.A., M.L.S.
>> Head of Cataloging
>> Folger Shakespeare Library
>> 201 East Capitol St., S.E.
>> Washington, D.C. 20003
>> 202.675-0369
>> djleslie at folger.edu | http://www.folger.edu
>>
>>
>> -----Original Message-----
>> From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On
>> Behalf Of Sprochi, Amanda K.
>> Sent: Wednesday, 12 September, 2007 15:04
>> To: dcrm-l at lib.byu.edu
>> Subject: [DCRM-L] DCRM(B) cataloging in OCLC
>>
>> Hi Folks:
>>
>> I'm a newbie rare books cataloger, and had a question for those of you
>> who use DCRM(B) on OCLC. If there already exists a record on OCLC for an
>> item using AACR2, and I want to use DCRM(B),
>> A) do I make a new record, or use the already existing one (we do not
>> have enhance status on OCLC)
>> B) how do I code the fixed fields to indicate that it's DCRM(B)? It's my
>> understanding one uses $e dcmrb in the 040 and leaves the Desc field
>> blank, but I'm not sure.
>>
>> Thanks! I'm in the process of recataloging our collection here at
>> Mizzou, and would like to get it right.
>> amanda
>>
>> Amanda Sprochi
>> Health Sciences Cataloger
>> J. Otto Lottes Health Sciences Library
>> University of Missouri-Columbia
>> Health Sciences Center
>> One Hospital Drive
>> Columbia, MO  65212
>> (573) 882-0461
>> sprochia at health.missouri.edu
>>
>> A little patience, and we shall see the reign of witches pass over,
>> their spells dissolve, and the people, recovering their true sight,
>> restore their government to its true principles. It is true that in the
>> meantime we are suffering deeply in spirit, and incurring the horrors of
>> a war and long oppressions of enormous public debt......If the game runs
>> sometimes against us at home we must have patience till luck turns, and
>> then we shall have an opportunity of winning back the principles we have
>> lost, for this is a game where principles are at stake.  Thomas
>> Jefferson, 1798
>
>