[DCRM-L] DCRM(B) cataloging in OCLC

Wed Sep 12 16:49:16 MDT 2007

It's no longer necessary to lock records before replacing. The only
advantage to doing so is if somebody else gets into the record while
you're editing and you haven't locked it you lose what you're doing and
they get to make their changes instead. This has NEVER happened to me.
Actually that's wrong. It happened the other day when I tried to update
the authority record with Madeleine L'Engle's death date on the day her
death was announced. Somebody else got into it while I was trying to do
my thing and beat me to it J But it seems unlikely to happen when you're
editing a record for a 17th century book. I don't ever lock the records
when I'm cataloging. 

Bob

Robert L. Maxwell
Special Collections and Ancient Languages Catalog Librarian
Genre/Form Authorities Librarian
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602
(801)422-5568 

From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On
Behalf Of Deborah J. Leslie
Sent: Wednesday, September 12, 2007 4:44 PM
To: DCRM Revision Group List
Subject: RE: [DCRM-L] DCRM(B) cataloging in OCLC

Randy,

You've got the picture. Only ... we don't "lock" before we replace.
Where did I hear it discussed that it wasn't necessary when cataloging
historical collections?  

__________________________ 
Deborah J. Leslie, M.A., M.L.S. 
Head of Cataloging 
Folger Shakespeare Library 
201 East Capitol St., S.E. 
Washington, D.C. 20003 
202.675-0369 
djleslie at folger.edu | http://www.folger.edu 

-----Original Message-----
From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On
Behalf Of Randal Brandt
Sent: Wednesday, 12 September, 2007 18:39
To: DCRM Revision Group List
Subject: RE: [DCRM-L] DCRM(B) cataloging in OCLC

Deborah,

Do you mean that you lock and replace a lower level (K, M, L) record,
upgrading it to I, then want to lock and replace it again to fix
something? If so, you will need enhance status to upgrade that I-level
record. 

Unless ... you have created the I-level record yourself and there are no
other holdings on that record. Then you can lock and replace the record.
But, once someone adds their holdings to that record, you have to have
enhance privileges, even for your own records.

Randy

At 02:10 PM 9/12/2007, you wrote:

That is what we've been doing, but it's frustrating to find a little
mistake or something left out in our replacement record, but not be able
to update it. Or are we missing something?

__________________________
Deborah J. Leslie, M.A., M.L.S.
Head of Cataloging
Folger Shakespeare Library
201 East Capitol St., S.E.
Washington, D.C. 20003
202.675-0369
djleslie at folger.edu | http://www.folger.edu <http://www.folger.edu/>  

-----Original Message-----
From: dcrm-l-bounces at lib.byu.edu [ mailto:dcrm-l-bounces at lib.byu.edu
<mailto:dcrm-l-bounces at lib.byu.edu> ] On
Behalf Of Sarah Fisher
Sent: Wednesday, 12 September, 2007 16:28
To: DCRM Revision Group List
Subject: RE: [DCRM-L] DCRM(B) cataloging in OCLC

I'll just chime in as someone who was formerly at an institution that 
was not an enhance library, as such you can upgrade both K and M 
records. Just fyi, for those who aren't enhance libraries.

My two cents,
Sarah F.

At 04:15 PM 9/12/2007, you wrote:
>I agree with Jain and Randal.  I believe we do not need any more 
>duplicate records in OCLC, but enhancing records is a great help to us
all.
>
>Elizabeth J.
>
>Quoting Randal Brandt <rbrandt at library.berkeley.edu>:
>
>>I agree with Jain (and others who have responded in the time it has
>>taken me to draft this message). Do not create a new record if you
>>are sure that the existing OCLC record is for the same item. OCLC has
>>too many unnecessary duplicates as it is.
>>
>>This also brings up another very good point, and one that I made
>>during the MARC for Special Collections meeting at ALA, which is that
>>rare books catalogers should strive to attain enhance capabilities in
>>OCLC. If the existing record in OCLC is a low-level record (i.e.
>>coded K in ELvl) or has come from a batchload (L or M in ELvl), you
>>can probably lock and replace the master record, even if you don't
>>have enhance status. But, lots of sub-standard records exist at full
>>level in OCLC and it would be a great benefit to the rest of the rare
>>books community if the work to upgrade them could be saved for the
>>rest of us. Of course, another answer is institutional records, but
>>it is still unclear how many libraries will be allowed to create
>>institutional records (at this point, only former RLG libraries) and
>>which libraries will be able to utilize them.
>>
>>Here is a list of the institutions that have enhance status:
>> http://www.oclc.org/worldcat/quality/enhance/default.htm
<http://www.oclc.org/worldcat/quality/enhance/default.htm>  (Univ. of
>>Missouri-Columbia is on the list!)
>>
>>
>>Randal Brandt
>>Principal Cataloger
>>The Bancroft Library
>>University of California, Berkeley
>>rbrandt at library.berkeley.edu
>

Sarah S. Fisher
Head, Printed Acquisitions
Beinecke Rare Book and Manuscript Library
Yale University
P.O. Box 208240
New Haven, CT 06520-8240
email: sarah.fisher at yale.edu
phone: (203) 432-2975 

__________________________
Randal Brandt
Principal Cataloger
The Bancroft Library
(510) 643-2275
rbrandt at library.berkeley.edu
http://bancroft.berkeley.edu
<http://bancroft.berkeley.edu/> 

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