[DCRM-L] Cataloging Rates for Graphics

Tue Jan 22 07:34:34 MST 2013

Hi Deborah:

The Library Company has completed a few graphics cataloging projects in the last few years and I reviewed our statistics as I thought they may be of use. For our last project, an ephemera cataloging project, our dedicated full-time visual materials cataloger on average cataloged about 7-8 item-level records per 7 hour day. The full-level cataloging often involved some copy cataloging as she would be working with just one genre of material with similar content, such as stereographs or trade cards, for discrete periods of time. If more original cataloging was needed, than the average could go down to 2-5 item-level records a day. Our visual materials cataloging usually involves research about the artists, publishers, content, etc., so our cataloging rates may be slower than those producing minimum-level records with little or no research. 

I hope that helps.

Best,
Erika 

Erika Piola
Associate Curator, Prints and Photographs Department
Co-director, VCP at LCP
Library Company of Philadelphia
1314 Locust Street
Philadelphia, PA 19107
Phone: 215-546-8229

Philadelphia on Stone
VCP at LCP 

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Today's Topics:

   1. Re: Cataloging rates for graphics (Katie Flanagan)
   2. RDA 3.4.5.3 ... how to count unnumbered pages (Lapka, Francis)

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Message: 1
Date: Mon, 21 Jan 2013 09:18:36 +0000
From: Katie Flanagan <Katie.Flanagan at brunel.ac.uk>
To: 'DCRM Revision Group List' <dcrm-l at lib.byu.edu>
Subject: Re: [DCRM-L] Cataloging rates for graphics
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	<1FEAFB0117FFD648AD0030C12D864F1C0B071797E6 at v-exmb02.academic.windsor>
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I was investigating special collections cataloguing statistics in the last couple of weeks, via lis-rarebooks. I wrote my findings up in a blog post, which might be helpful?

http://librariankatie.blogspot.co.uk/2013/01/special-collections-cataloguing-targets.html

Have you come across SPECTRUM<http://www.collectionslink.org.uk/programmes/spectrum> for recording museum objects? It is apparently used worldwide. I've only done a tiny amount of object cataloguing (as oppose to books) but it always seemed quicker.

Good luck!

Katie

I usually work Mon - Wed each week.
Katie Flanagan BA(Hons) MA MCLIP
Special Collections Librarian
Library
Brunel University
Uxbridge
Middlesex
UB8 3PH
01895 266139 (direct line) or X66139 (internal) Katie.Flanagan at brunel.ac.uk<mailto:Katie.Flanagan at brunel.ac.uk>
http://www.brunel.ac.uk/services/library

From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Deborah J. Leslie
Sent: 19 January 2013 20:49
To: 'DCRM Group List <dcrm-l at lib.byu.edu>'
Subject: [DCRM-L] Cataloging rates for graphics

Dear colleagues,

I'm hoping experienced graphic materials catalogers can help me. We're trying to calculate cataloging rates for item-level MARC records of prints. We have good numbers from our recent Picturing Shakespeare project, but most of that cataloging was done from digital images, which I suspect may be faster than working from the physical objects. Is it? And if so, how much faster? One and a quarter times as fast? Twice as fast?

And completely outside my expertise and possibly of anyone reading this: how long does the item-level cataloging of realia take? I realize that the disparity of objects is much wider than with bibliographical objects. I suppose rates from museum cataloging might be analogous, but we're talking MARC records; think CCO. "Item-level" encompasses finding aids described to the item (such as we'll do with our costumes), as well as separate records (tapestries). We've got period furniture, props, ceramic figurines, souvenirs, &c. Might it be comparable to the average time it takes to catalog a rare book?

Thanks for any help anyone can give.

Deborah J. Leslie, M.S., M.L.S.
Head of Cataloging, Folger Shakespeare Library djleslie at folger.edu<mailto:djleslie at folger.edu> | 202.675-0369  | www.folger.edu<http://www.folger.edu>

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Message: 2
Date: Mon, 21 Jan 2013 17:15:58 +0000
From: "Lapka, Francis" <francis.lapka at yale.edu>
To: "dcrm-l at lib.byu.edu" <dcrm-l at lib.byu.edu>
Subject: [DCRM-L] RDA 3.4.5.3 ... how to count unnumbered pages
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	<CB3CDDB2BAB30D4391C12A1A02DB1A4504BFCE3E at x10-mbx5.yu.yale.edu>
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Included in the recent LC proposal for the revision of RDA instructions on extent (?clarification of leaves and pages?) was a new set of guidelines on how to describe volumes consisting entirely of unnumbered pages. Here is the pertinent section, as accepted by JSC at its November meeting:

3.4.5.3 Single Volume With Unnumbered Pages, Leaves, or Columns
            [?]
                        c) Record 1 volume (unpaged).
                        EXAMPLE
                        1 volume (unpaged)
            When recording the number or estimated number of unnumbered pages or leaves, apply these guidelines:
                        a) If the leaves are printed or written on both sides, record the numbering in terms of pages.
                        b) If the leaves are printed or written on one side, record the numbering in terms of leaves.

Several people have since suggested that it would be useful to add further guidelines on *how* to record the number of unnumbered pages or leaves. In DCRM(B), this is addressed in rule 5B8.1 (?Begin the count ? ?:
5B8.1.
If the whole volume is unpaginated or unfoliated, count the pages or leaves and record the total in arabic numerals within square brackets. State the total in terms of pages or leaves, but not of both. Begin the count with the first page or leaf of the first gathering<http://desktop.loc.gov/template.htm?view=document&doc_action=setdoc&doc_keytype=foliodestination&doc_key=dcrmbGatheringSLASHglossary&hash=GatheringSLASHglossary> and end the count with the last page or leaf of the last gathering<http://desktop.loc.gov/template.htm?view=document&doc_action=setdoc&doc_keytype=foliodestination&doc_key=dcrmbGatheringSLASHglossary&hash=GatheringSLASHglossary>, as instructed in 5B3<http://desktop.loc.gov/template.htm?view=document&doc_action=setdoc&doc_keytype=foliodestination&doc_key=dcrmb5B3&hash=5B3>. Count all blank pages or leaves.

For non-rare materials, one might (traditionally) instruct the cataloger to begin with the first page that has printing on it and count until the last page that has printing on it.

Would our community be interested in submitting a revision proposal for this element? If so, would it make sense to offer a general instruction for non-rare materials and an exception for early printed resources?

Francis

_________________________________
Francis Lapka, Catalog Librarian
Yale Center for British Art, Department of Rare Books and Manuscripts
1080 Chapel Street, PO Box 208280, New Haven, CT  06520
203.432.9672    francis.lapka at yale.edu<mailto:francis.lapka at yale.edu>

From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Lapka, Francis
Sent: Tuesday, November 06, 2012 12:49 PM
To: dcrm-l at lib.byu.edu
Cc: Rolla, Peter (Peter_Rolla at hms.harvard.edu); robert_maxwell at byu.edu
Subject: [DCRM-L] FW: 6JSC/LC/21

John Attig sends an update from the current JSC meeting regarding LC proposal 21 (?Clarification of leaves and pages?). As John notes, LC has substantially revised the proposal. I attach the initial and new versions herewith.

I also attach a second version of the new proposal, into which I insert some quick initial thoughts (in tracked comments).

Also note the three examples John names in his message below. Applying RDA rules alone (without DCRMB), I believe the revised proposal would allow us to record extent as follows:

?         Case 1: ?8 pages?

?         Case 2: ?7 pages, 1 unnumbered page? [applying the exception for early printed resources at RDA 3.4.5.3.1]

?         Case 3:  ?4 leaves? [applying 3.22.2.11 instead of 3.4.5.5]

As John suggests, I?m more inclined to support this revision. I?d like to hear the thoughts of others on this list.

Thanks,
Francis

_________________________________
Francis Lapka, Catalog Librarian
Yale Center for British Art, Department of Rare Books and Manuscripts
1080 Chapel Street, PO Box 208280, New Haven, CT  06520
203.432.9672    francis.lapka at yale.edu<mailto:francis.lapka at yale.edu>

From: JOHN C ATTIG [mailto:jxa16 at psu.edu]
Sent: Monday, November 05, 2012 11:24 PM
To: Kathy Glennan (kglennan at umd.edu<mailto:kglennan at umd.edu>); Robert Maxwell; Lapka, Francis
Cc: Peter Rolla
Subject: 6JSC/LC/21

LC presented a new proposal dealing with "leaves" and "pages".  Everyone except ALA agreed to it; I said I needed time to consult.  You three seem to have been the main contributors to ALA's discussion (although Kathy mostly contributed by posting comments from other people).

I'd like your reactions to this before the end of the week, if at all possible.  My sense is that ALA should agree unless there are really serious problems here.

Kate James presented the new proposal; it was accompanied by three visual aids, each representing one of the case they felt were at issue.  All three were 8-page "volumes"; in each case, the leaves were printed on both sides (i.e., each page contained text).

In the first case, each page was contained a number: 1-8.

In the second case, each page was counted in the numbering but only the odd-numbers were printed on the rectos: 1, 3, 5, 7.

In the third case, only the leaves were numbered: 1-4.

I think that the LC revision (attached) was designed to deal with these three cases.  In the third case, this was considered to be an example of misleading numbering and they propose a reference to 3.4.5.5 for this.  I think that the first two cases are all covered by their proposed instruction a) -- in other words, both would be considered examples of a volume numbered in terms of pages and the extent would be recorded as n pages -- although in the second case, I think you would end up with "7 pages" and in the first case with "8 pages" -- which seems a bit strange.

It was noted that the Exception for early printed books is not affected in any way by this revision.

The proposal also contains additional instructions in 3.4.5.3 that say when to use "pages" and when to use "leaves" when recording unnumbered volumes or sequences.

Comments?  Is this something we can live with?  As I said, I think we ought to support this revision unless we see some really serious problems with it.

        John

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