[DCRM-L] Placeholder response from OCLC re copy-specific data in WorldCat master records

[Goojer, F.H. de (Frits)]

Dear Mrs. Dooley,

Utrecht University Library, Netherlands, will start cataloging its collections in Worldcat by means of Record Manager within a few months.
Regarding copy-specific data our main concern is the issue of “persons or corporate bodies associated with an item”, e.g. former owners or annotators.
The problem we are confronted with is that fields 700 and 710 are not available in Local Holding Record (LHR).

The special cataloging guidelines (3.8 Copy- or Institution-Specific Notes and Added Entries) give examples of 700- en 710-field for copy-specific data:

700 1 0 Jefferson Thomas, ‡d 1743-1826 ‡e former owner. ‡5 NbDU-F
710 2 0 Grafschaft (Monastery), ‡e former owner. ‡5 NbDU-F

But where to record them, if it is impossible to record them in LHR?

If  700- and 710-fields were included in LHR, an enormous problem would be solved.

Best wishes,

Frits de Goojer
Cataloger of manuscripts and early printed books
Utrecht University Library
Netherlands


From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Dooley,Jackie
Sent: dinsdag 22 december 2015 0:33
To: DCRM-L
Cc: Morrison, Carrie; Weitz, Jay; Whitacre, Cynthia
Subject: [DCRM-L] Placeholder response from OCLC re copy-specific data in WorldCat master records

Greetings of the season, everyone--

We at OCLC all sat up and took note of last week's DCRM-L energetic discussion of your various practices regarding copy-specific data. Our metadata quality team currently working on revising Bibliographic Formats and Standards, section 3.5, “Copy- or Institution-Specific Notes and Access Points” (http://oc.lc/79i8Si), to be more specific about preferred practices. The revision will focus on when it is appropriate to add such information to the master record, and when it is preferable to use WorldShare Metadata local bibliographic record capabilities or local holdings data to record copy- or institution-specific data. A draft version will be released for comment in early January, and you'll be among the first to see it.

We look forward to your input after we distribute the revised section.

In the meantime, wishing you all a wonderful round of holidays!

All my best wishes, Jackie

-

Jackie Dooley

Program Officer, OCLC Research

647 Camino de los Mares, Suite 108-240
San Clemente, CA 92673

office/home 949-492-5060
mobile 949-295-1529
dooleyj at oclc.org

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