[DCRM-L] subfields $3 and $5 to specify copies in MARC bib records

Thu Jan 14 12:19:12 MST 2016

I like Matt’s suggestion:

Perhaps this could be accomplished by creating a syntax within $5. Mimicking control subfields $6 and $8, this could be something like:

$5 [MARC institution code]/[sublocation code]:[call number]-[copy number]

It’s rather peculiar that subfield $5 is defined to identify an institution, when what we really want to do is identify a copy.

Francis

From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Matthew C. Haugen
Sent: Thursday, January 14, 2016 1:05 PM
To: DCRM Users' Group <dcrm-l at lib.byu.edu>
Subject: Re: [DCRM-L] subfields $3 and $5 to specify copies in MARC bib records

Though "materials specified" ($3) is appealing, I agree with Francis that it seems more appropriately applied to a volume, part, or other subunit of a manifestation than to a copy of the manifestation. In the case of 563 for bindings, though, it seems to me that the scope is not well-written. Even without trying to use $3 for copy designations, it ought to be able to contain volume numbers for separate binding descriptions when the volumes in a set are not bound uniformly, and not only a portion of the binding. For example:

563 $3 v.1 $a Publisher's blue cloth.
563 $3 v.2 $a Publisher's green cloth.

And these descriptions of parts, volumes, etc. may or may not be copy-specific:

563 $3 v.1 $a Library copy rebound in library cloth. $5 DLC

So I also agree that some other means for specifying the copy (institution, collection/location, call number, and/or identifier) would also be useful alongside $3. That said, I have more often seen all of the above contained right in $a with the rest of the note, and am not sure how it would be more actionable it would be in $3 and/or another field unless it also record the holding, part, copy, etc. using a parseable syntax and/or identifier for rather than simply human readable strings.

Perhaps this could be accomplished by creating a syntax within $5. Mimicking control subfields $6 and $8, this could be something like:

$5 [MARC institution code]/[sublocation code]:[call number]-[copy number]

Perhaps it would also help to make greater use of $8 to link such related notes and access points together within descriptions.

Matt

On Thu, Jan 14, 2016 at 11:17 AM, JOHN C ATTIG <jxa16 at psu.edu<mailto:jxa16 at psu.edu>> wrote:
Note that subfield $9 is reserved for local definition.  If you are proposing this as an addition to MARC, then you need to pick a different subfield.

John Attig
Penn State University

________________________________
From: "Lapka, Francis" <francis.lapka at yale.edu<mailto:francis.lapka at yale.edu>>
To: "DCRM Users' Group" <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Sent: Thursday, January 14, 2016 10:16:58 AM

Subject: Re: [DCRM-L] subfields $3 and $5 to specify copies in MARC        bib        records
I see the sense in that suggestion, too. Using a record control number would be the most explicit means possible to refer to a Holding entity (a copy). My concern with using $w is that this subfield may also serve as control number for the heading (e.g. the name or genre).

I suppose I imagined a subfield that isn’t too prescriptive about the form of identifier used. It could be the control number for the Holding, or it could be the full call number (and there are other possibilities), e.g.:

700 1_ ‡a Lindley, John, ‡d 1799-1865, ‡e former owner. ‡5 CtY-BA ‡9 BACRB G240 .H35 1589+

Mind you, I’m not entirely sure that such an addition/modification to our MARC vocabulary is necessary or will make our next transition easier, but I think it merits consideration.

Francis

From: dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu> [mailto:dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>] On Behalf Of Deborah J. Leslie
Sent: Wednesday, January 13, 2016 11:56 AM
To: DCRM Users' Group <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Subject: Re: [DCRM-L] subfields $3 and $5 to specify copies in MARC bib records

What about dropping the "Bibliographic" from ‡w Bibliographic record control number, and authorize for a larger number of fields?

https://www.loc.gov/marc/bibliographic/ecbdcntf.html<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.loc.gov_marc_bibliographic_ecbdcntf.html&d=AwMF-Q&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=t7GDkvcZa922K6iya7a6MxgVxxw7OjL0m1rPBXkflk4&m=6NsVdZEESTdegHN3eSmGrE_-3euko22dM4BsGgzY_UU&s=NN0KxyBFRDOHiYBQOHCUdXnjWUhJ9KYOtcMK8lNUFpU&e=>

Deborah J. Leslie | Folger Shakespeare Library | djleslie at folger.edu<mailto:djleslie at folger.edu> | 202.675-0369<tel:202.675-0369> | 201 East Capitol St., SE, Washington, DC 20003 | www. folger.edu<https://urldefense.proofpoint.com/v2/url?u=http-3A__folger.edu&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=t7GDkvcZa922K6iya7a6MxgVxxw7OjL0m1rPBXkflk4&m=IaBFpKKyv6JZOxT6OWeU3U5P_D57UOQnpxAZaVqhGEA&s=y_yeQOgFWqKkFcEBT-shcOrhXR9Zk2R4iXVUWdx8EbQ&e=>

From: dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu> [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Lapka, Francis
Sent: Wednesday, 13 January 2016 10:04
To: dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>
Subject: [DCRM-L] subfields $3 and $5 to specify copies in MARC bib records

As we prepare for life After-MARC, I think it would be handy to have a clear means to associate copy-specific data in a bib record with the copy to which it applies, for example for data in fields 655 and 7xx. I’m concerned that MARC doesn’t currently provide an adequate means.

MARC gives us subfield $5 to record the institution to which a field applies. But as defined, this field cannot specify a copy. See: http://www.loc.gov/marc/holdings/echdcntf.html<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.loc.gov_marc_holdings_echdcntf.html&d=AwMF-Q&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=t7GDkvcZa922K6iya7a6MxgVxxw7OjL0m1rPBXkflk4&m=6NsVdZEESTdegHN3eSmGrE_-3euko22dM4BsGgzY_UU&s=7vI2pE8-BPpdWx_jtgd8KjAJJFJGHG5H5vHWQTPZa9o&e=>

MARC gives us subfield $3 to record “the part of the described materials to which the field applies.” I have seen subfield $3 used to specify an individual copy – where there is more than one copy described in a bib record – but this seems an imperfect match to the scope of subfield $3. The flawed suitability of subfield $3 is made most clear in the wording used to define its scope within the 563 field, for bindings: “Portion of the binding that is described in the field.”

This leaves me with little faith that subfield $3 can serve as a machine actionable means to match copy-specific data in a bib record with its related copy entity – for now, a Holdings record; someday, an Item entity – when subfield $3 may also be used to denote the portion of a manifestation to which data applies. I have doubts that it can effectively serve both functions.

Should we explore a new subfield? Are there any left? Or modify $5 to include institution and copy identifier?

Francis

Francis Lapka  ·  Catalog Librarian
Department of Rare Books and Manuscripts
Yale Center for British Art
203.432.9672<tel:203.432.9672>  ·  francis.lapka at yale.edu<mailto:francis.lapka at yale.edu>

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Matthew C. Haugen
Rare Book Cataloger
102 Butler Library
Columbia University Libraries
E-mail: matthew.haugen at columbia.edu<mailto:matthew.haugen at columbia.edu>
Phone: 212-851-2451
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