[DCRM-L] Adding local copy information to an OCLC master record

[Noble, Richard]

Ah. Well found, that passage, though this is a case where permissiveness
really needs to be tempered by the included cautionary note: "Consider the
usefulness of the information in accessing and identifying the item versus
the likelihood that the record will be used in copy-cataloging or found by
others who will *not* need your copy- or institution-specific notes and
added entries."

One mental test might be, "Would it be worth separately cataloging those
annotations as a manuscript?" Just as one might do with, say, a copy of a
Robert Frost edition with an author inscription including the whole text of
a poem (something he did a lot). If the answer is yes, do that; if not,
depend on the local record alone as the means of access.

All the more reason to mourn the demise of IRs, by which such potentially
useful information could be found in a single search.

RICHARD NOBLE :: RARE MATERIALS CATALOGUER :: JOHN HAY LIBRARY
BROWN UNIVERSITY  ::  PROVIDENCE, R.I. 02912  ::  401-863-1187
<Richard_Noble at Br <RICHARD_NOBLE at BROWN.EDU>own.edu>

On Thu, Oct 27, 2016 at 2:30 PM, Elaine Hooker <elaine.hooker at wheaton.edu>
wrote:

> According to OCLC’s bib formats and standards, copy specific information
> can be added to the master record for rare and special collections
> materials.
>
>
>
> https://www.oclc.org/bibformats/en/specialcataloging.html#CHDICBGF
>
>
>
> I tend to add such information to OCLC using a subfield 5 only when the
> information is of broad research value rather than local interest only. For
> example, a book that we own with annotations by a former owner that
> researchers would want to come to our specific institution to study.
>
>
>
> Elaine Powell Hooker
>
> Catalog Librarian
>
> Marion E. Wade Center
>
> Wheaton College
>
> 630/752-7215
>
> elaine.hooker at wheaton.edu
>
>
>
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