[DCRM-L] Adding local copy information to an OCLC master record

[Sarah Lindenbaum]

As both a rare-book cataloguer and an independent scholar who leans heavily
on copy-specific notes about provenance, I never look for copy-specific
notes--however important--in OCLC. I go to local OPACS for that.

My tendency is to delete copy-specific notes when I see them in master
records. I assume that whatever institution recorded them has duplicated
those notes in their own OPAC.

Sarah Lindenbaum
Cataloguer
Rare Book & Manuscript Library
University of Illinois at Urbana-Champaign
lindenb2 at illinois.edu

On Thu, Oct 27, 2016 at 2:12 PM, Noble, Richard <richard_noble at brown.edu>
wrote:

> Ah. Well found, that passage, though this is a case where permissiveness
> really needs to be tempered by the included cautionary note: "Consider
> the usefulness of the information in accessing and identifying the item
> versus the likelihood that the record will be used in copy-cataloging or
> found by others who will *not* need your copy- or institution-specific
> notes and added entries."
>
> One mental test might be, "Would it be worth separately cataloging those
> annotations as a manuscript?" Just as one might do with, say, a copy of a
> Robert Frost edition with an author inscription including the whole text of
> a poem (something he did a lot). If the answer is yes, do that; if not,
> depend on the local record alone as the means of access.
>
> All the more reason to mourn the demise of IRs, by which such potentially
> useful information could be found in a single search.
>
> RICHARD NOBLE :: RARE MATERIALS CATALOGUER :: JOHN HAY LIBRARY
> BROWN UNIVERSITY  ::  PROVIDENCE, R.I. 02912  ::  401-863-1187
> <Richard_Noble at Br <RICHARD_NOBLE at BROWN.EDU>own.edu>
>
> On Thu, Oct 27, 2016 at 2:30 PM, Elaine Hooker <elaine.hooker at wheaton.edu>
> wrote:
>
>> According to OCLC’s bib formats and standards, copy specific information
>> can be added to the master record for rare and special collections
>> materials.
>>
>>
>>
>> https://www.oclc.org/bibformats/en/specialcataloging.html#CHDICBGF
>>
>>
>>
>> I tend to add such information to OCLC using a subfield 5 only when the
>> information is of broad research value rather than local interest only. For
>> example, a book that we own with annotations by a former owner that
>> researchers would want to come to our specific institution to study.
>>
>>
>>
>> Elaine Powell Hooker
>>
>> Catalog Librarian
>>
>> Marion E. Wade Center
>>
>> Wheaton College
>>
>> 630/752-7215
>>
>> elaine.hooker at wheaton.edu
>>
>>
>>
>
>
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