[DCRM-L] Adding local copy information to an OCLC master record

[Gemberling, Ted P]

Sarah,
I agree with your attitude. I only record copy-specific things in a 500 if I think it might help some other cataloger identify the manifestation, as when, for example, they might have a copy more or less complete than mine.  But I know there are people on the list who believe it’s absolutely essential to include more copy-specific notes than that on the master record.

As for the Robert Frost poem, I would think a volume with such a poem would be part of one’s special collections. Presumably there would be a special collections librarian who would be alert to the presence of elements like that.

Just my two cents.

Ted Gemberling



From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Sarah Lindenbaum
Sent: Thursday, October 27, 2016 2:23 PM
To: DCRM Users' Group
Subject: Re: [DCRM-L] Adding local copy information to an OCLC master record

As both a rare-book cataloguer and an independent scholar who leans heavily on copy-specific notes about provenance, I never look for copy-specific notes--however important--in OCLC. I go to local OPACS for that.

My tendency is to delete copy-specific notes when I see them in master records. I assume that whatever institution recorded them has duplicated those notes in their own OPAC.

Sarah Lindenbaum
Cataloguer
Rare Book & Manuscript Library
University of Illinois at Urbana-Champaign
lindenb2 at illinois.edu<mailto:lindenb2 at illinois.edu>

On Thu, Oct 27, 2016 at 2:12 PM, Noble, Richard <richard_noble at brown.edu<mailto:richard_noble at brown.edu>> wrote:
Ah. Well found, that passage, though this is a case where permissiveness really needs to be tempered by the included cautionary note: "Consider the usefulness of the information in accessing and identifying the item versus the likelihood that the record will be used in copy-cataloging or found by others who will not need your copy- or institution-specific notes and added entries."

One mental test might be, "Would it be worth separately cataloging those annotations as a manuscript?" Just as one might do with, say, a copy of a Robert Frost edition with an author inscription including the whole text of a poem (something he did a lot). If the answer is yes, do that; if not, depend on the local record alone as the means of access.

All the more reason to mourn the demise of IRs, by which such potentially useful information could be found in a single search.

RICHARD NOBLE :: RARE MATERIALS CATALOGUER :: JOHN HAY LIBRARY
BROWN UNIVERSITY  ::  PROVIDENCE, R.I. 02912  ::  401-863-1187<tel:401-863-1187>
<Richard_Noble at Br<mailto:RICHARD_NOBLE at BROWN.EDU>own.edu<http://own.edu>>

On Thu, Oct 27, 2016 at 2:30 PM, Elaine Hooker <elaine.hooker at wheaton.edu<mailto:elaine.hooker at wheaton.edu>> wrote:
According to OCLC’s bib formats and standards, copy specific information can be added to the master record for rare and special collections materials.

https://www.oclc.org/bibformats/en/specialcataloging.html#CHDICBGF

I tend to add such information to OCLC using a subfield 5 only when the information is of broad research value rather than local interest only. For example, a book that we own with annotations by a former owner that researchers would want to come to our specific institution to study.

Elaine Powell Hooker
Catalog Librarian
Marion E. Wade Center
Wheaton College
630/752-7215<tel:630%2F752-7215>
elaine.hooker at wheaton.edu<mailto:elaine.hooker at wheaton.edu>



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