[DCRM-L] Adding local copy information to an OCLC master record

[Noble, Richard]

The reason why we catalog things is that librarians retire and die, and
take their knowledge with them out the door and into the ground--where it's
very hard to look up ...

RICHARD NOBLE :: RARE MATERIALS CATALOGUER :: JOHN HAY LIBRARY
BROWN UNIVERSITY  ::  PROVIDENCE, R.I. 02912  ::  401-863-1187
<Richard_Noble at Br <RICHARD_NOBLE at BROWN.EDU>own.edu>

On Thu, Oct 27, 2016 at 3:38 PM, Gemberling, Ted P <tgemberl at uab.edu> wrote:

> Sarah,
>
> I agree with your attitude. I only record copy-specific things in a 500 if
> I think it might help some other cataloger identify the manifestation, as
> when, for example, they might have a copy more or less complete than mine.
> But I know there are people on the list who believe it’s absolutely
> essential to include more copy-specific notes than that on the master
> record.
>
>
>
> As for the Robert Frost poem, I would think a volume with such a poem
> would be part of one’s special collections. Presumably there would be a
> special collections librarian who would be alert to the presence of
> elements like that.
>
>
>
> Just my two cents.
>
>
>
> Ted Gemberling
>
>
>
>
>
>
>
> *From:* dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] *On
> Behalf Of *Sarah Lindenbaum
> *Sent:* Thursday, October 27, 2016 2:23 PM
> *To:* DCRM Users' Group
> *Subject:* Re: [DCRM-L] Adding local copy information to an OCLC master
> record
>
>
>
> As both a rare-book cataloguer and an independent scholar who leans
> heavily on copy-specific notes about provenance, I never look for
> copy-specific notes--however important--in OCLC. I go to local OPACS for
> that.
>
> My tendency is to delete copy-specific notes when I see them in master
> records. I assume that whatever institution recorded them has duplicated
> those notes in their own OPAC.
>
> Sarah Lindenbaum
> Cataloguer
> Rare Book & Manuscript Library
> University of Illinois at Urbana-Champaign
>
> lindenb2 at illinois.edu
>
>
>
> On Thu, Oct 27, 2016 at 2:12 PM, Noble, Richard <richard_noble at brown.edu>
> wrote:
>
> Ah. Well found, that passage, though this is a case where permissiveness
> really needs to be tempered by the included cautionary note: "Consider
> the usefulness of the information in accessing and identifying the item
> versus the likelihood that the record will be used in copy-cataloging or
> found by others who will *not* need your copy- or institution-specific
> notes and added entries."
>
>
>
> One mental test might be, "Would it be worth separately cataloging those
> annotations as a manuscript?" Just as one might do with, say, a copy of a
> Robert Frost edition with an author inscription including the whole text of
> a poem (something he did a lot). If the answer is yes, do that; if not,
> depend on the local record alone as the means of access.
>
>
>
> All the more reason to mourn the demise of IRs, by which such potentially
> useful information could be found in a single search.
>
>
> RICHARD NOBLE :: RARE MATERIALS CATALOGUER :: JOHN HAY LIBRARY
>
> BROWN UNIVERSITY  ::  PROVIDENCE, R.I. 02912  ::  401-863-1187
>
> <Richard_Noble at Br <RICHARD_NOBLE at BROWN.EDU>own.edu>
>
>
>
> On Thu, Oct 27, 2016 at 2:30 PM, Elaine Hooker <elaine.hooker at wheaton.edu>
> wrote:
>
> According to OCLC’s bib formats and standards, copy specific information
> can be added to the master record for rare and special collections
> materials.
>
>
>
> https://www.oclc.org/bibformats/en/specialcataloging.html#CHDICBGF
>
>
>
> I tend to add such information to OCLC using a subfield 5 only when the
> information is of broad research value rather than local interest only. For
> example, a book that we own with annotations by a former owner that
> researchers would want to come to our specific institution to study.
>
>
>
> Elaine Powell Hooker
>
> Catalog Librarian
>
> Marion E. Wade Center
>
> Wheaton College
>
> 630/752-7215
>
> elaine.hooker at wheaton.edu
>
>
>
>
>
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://listserver.lib.byu.edu/pipermail/dcrm-l/attachments/20161027/4a4a886a/attachment.html>