[DCRM-L] Adding local copy information to an OCLC master record

[Sarah Lindenbaum]

I only record copy-specific things in a 500 if I think it might help some
other cataloger identify the manifestation, as when, for example, they
might have a copy more or less complete than mine.
Ted--exactly.

On Thu, Oct 27, 2016 at 3:01 PM, Noble, Richard <richard_noble at brown.edu>
wrote:

> The reason why we catalog things is that librarians retire and die, and
> take their knowledge with them out the door and into the ground--where it's
> very hard to look up ...
>
> RICHARD NOBLE :: RARE MATERIALS CATALOGUER :: JOHN HAY LIBRARY
> BROWN UNIVERSITY  ::  PROVIDENCE, R.I. 02912  ::  401-863-1187
> <Richard_Noble at Br <RICHARD_NOBLE at BROWN.EDU>own.edu>
>
> On Thu, Oct 27, 2016 at 3:38 PM, Gemberling, Ted P <tgemberl at uab.edu>
> wrote:
>
>> Sarah,
>>
>> I agree with your attitude. I only record copy-specific things in a 500
>> if I think it might help some other cataloger identify the manifestation,
>> as when, for example, they might have a copy more or less complete than
>> mine.  But I know there are people on the list who believe it’s absolutely
>> essential to include more copy-specific notes than that on the master
>> record.
>>
>>
>>
>> As for the Robert Frost poem, I would think a volume with such a poem
>> would be part of one’s special collections. Presumably there would be a
>> special collections librarian who would be alert to the presence of
>> elements like that.
>>
>>
>>
>> Just my two cents.
>>
>>
>>
>> Ted Gemberling
>>
>>
>>
>>
>>
>>
>>
>> *From:* dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] *On
>> Behalf Of *Sarah Lindenbaum
>> *Sent:* Thursday, October 27, 2016 2:23 PM
>> *To:* DCRM Users' Group
>> *Subject:* Re: [DCRM-L] Adding local copy information to an OCLC master
>> record
>>
>>
>>
>> As both a rare-book cataloguer and an independent scholar who leans
>> heavily on copy-specific notes about provenance, I never look for
>> copy-specific notes--however important--in OCLC. I go to local OPACS for
>> that.
>>
>> My tendency is to delete copy-specific notes when I see them in master
>> records. I assume that whatever institution recorded them has duplicated
>> those notes in their own OPAC.
>>
>> Sarah Lindenbaum
>> Cataloguer
>> Rare Book & Manuscript Library
>> University of Illinois at Urbana-Champaign
>>
>> lindenb2 at illinois.edu
>>
>>
>>
>> On Thu, Oct 27, 2016 at 2:12 PM, Noble, Richard <richard_noble at brown.edu>
>> wrote:
>>
>> Ah. Well found, that passage, though this is a case where permissiveness
>> really needs to be tempered by the included cautionary note: "Consider
>> the usefulness of the information in accessing and identifying the item
>> versus the likelihood that the record will be used in copy-cataloging or
>> found by others who will *not* need your copy- or institution-specific
>> notes and added entries."
>>
>>
>>
>> One mental test might be, "Would it be worth separately cataloging those
>> annotations as a manuscript?" Just as one might do with, say, a copy of a
>> Robert Frost edition with an author inscription including the whole text of
>> a poem (something he did a lot). If the answer is yes, do that; if not,
>> depend on the local record alone as the means of access.
>>
>>
>>
>> All the more reason to mourn the demise of IRs, by which such potentially
>> useful information could be found in a single search.
>>
>>
>> RICHARD NOBLE :: RARE MATERIALS CATALOGUER :: JOHN HAY LIBRARY
>>
>> BROWN UNIVERSITY  ::  PROVIDENCE, R.I. 02912  ::  401-863-1187
>>
>> <Richard_Noble at Br <RICHARD_NOBLE at BROWN.EDU>own.edu>
>>
>>
>>
>> On Thu, Oct 27, 2016 at 2:30 PM, Elaine Hooker <elaine.hooker at wheaton.edu>
>> wrote:
>>
>> According to OCLC’s bib formats and standards, copy specific information
>> can be added to the master record for rare and special collections
>> materials.
>>
>>
>>
>> https://www.oclc.org/bibformats/en/specialcataloging.html#CHDICBGF
>>
>>
>>
>> I tend to add such information to OCLC using a subfield 5 only when the
>> information is of broad research value rather than local interest only. For
>> example, a book that we own with annotations by a former owner that
>> researchers would want to come to our specific institution to study.
>>
>>
>>
>> Elaine Powell Hooker
>>
>> Catalog Librarian
>>
>> Marion E. Wade Center
>>
>> Wheaton College
>>
>> 630/752-7215
>>
>> elaine.hooker at wheaton.edu
>>
>>
>>
>>
>>
>>
>>
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://listserver.lib.byu.edu/pipermail/dcrm-l/attachments/20161027/eff262d9/attachment-0001.html>