[DCRM-L] Records for Extra-illustrated Copies

[Ross, Staci L]

Thank you to everyone who offered advice. Your responses are very helpful.

Best,
Staci


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Staci Ross
Cataloging/Metadata Librarian

University of Pittsburgh
Library Resource Center
Room 326, 7500 Thomas Boulevard
Pittsburgh, PA 15208
str51 at pitt.edu<mailto:str51 at pitt.edu>


From: DCRM-L <dcrm-l-bounces at lib.byu.edu> On Behalf Of Erin Blake
Sent: Friday, July 26, 2019 10:50 AM
To: DCRM Users' Group <dcrm-l at lib.byu.edu>
Subject: Re: [DCRM-L] Records for Extra-illustrated Copies

At the Folger, we've historically done the same thing as the Beinecke, except that instead of a 590 note in the bib record describing the extra illustrations, we make a note in the 852$z of the holdings record. That way the copy-specific information shows up next to the call number for that particular copy (very important when you have thirteen or fourteen different copies of the same edition of Shakespeare).

However, for heavily-extended copies I suspect we will move to the same policy we have for promptbooks created from published texts: make a record for the altered copy as a unique object, with production information reflecting the time and place of the alterations, and a 787 "Related item" note for the published version, with an introductory $i Altered copy of:

When we also have unaltered copies of the published text, we make a 590 note giving call numbers for the prompt copies so that a researcher who wants to make sure they've seen every possible copy of the printed text of whatever play it is will know that there are more to call up to the reading room.

For extra-illustrated books, creating a separate record is especially appropriate (in my opinion) when the extra-illustrated copy has its own title page, with a statement of responsibility and production information specific to that copy. The example I use for discussion of "Is this a new work?" when teaching "History of Printed Book Illustration in the West" at Rare Book School is University of Virginia Special Collections SF429 .G8 T7 1825. It's an extra-illustrated copy of a little book (17 cm high) from 1825 called "A Treatist on Greyhounds" that has been inlaid to 36 cm, majorly extra-illustrated in the late 19th or early 20th century, and given a big new title page calling it instead "A Treatise on Coursing, Illustrated."

Erin.

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Erin Blake, PhD  |  pronouns: she/her/hers  |  Senior Cataloger  |  Folger Shakespeare Library  |  201 E. Capitol St. SE, Washington, DC, 20003  |  eblake at folger.edu<mailto:eblake at folger.edu>  |  www.folger.edu<http://www.folger.edu>



On Fri, Jul 26, 2019 at 10:03 AM Young, Stephen <stephen.young at yale.edu<mailto:stephen.young at yale.edu>> wrote:
In cataloging published materials for the Beiencke Library, we record information about the extra-illustrations in a 590 copy specific note and make a 655:

Extra-illustrated copies (Provenance) ‡2 rbprov ‡5 CtY-BR :

http://beinecke1.library.yale.edu/info/bookcataloging/genre.htm#provenance<https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Fbeinecke1.library.yale.edu%2Finfo%2Fbookcataloging%2Fgenre.htm%23provenance&data=02%7C01%7Cstr51%40pitt.edu%7C49954c35a96142987edf08d711d889a5%7C9ef9f489e0a04eeb87cc3a526112fd0d%7C1%7C0%7C636997494031395120&sdata=MFJaf7htmbRFVMdGZvwqID5OhR68KkiZr1ZbojwWVNM%3D&reserved=0>

If 7xxs are warranted, we would follow them with  ‡5 CtY-BR

Stephen R. Young
Rare Book Catalog Librarian
Beinecke Rare Book & Manuscript Library
PO Box 208330
New Haven CT 06520-8330


From: DCRM-L <dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>> On Behalf Of Ross, Staci L
Sent: Thursday, July 25, 2019 5:18 PM
To: dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>
Cc: Leibowitz, Faye R <frleibo at pitt.edu<mailto:frleibo at pitt.edu>>
Subject: [DCRM-L] Records for Extra-illustrated Copies

Hello,

Asking on behalf of my colleague who is seeking information on how rare books catalogers handle Grangerized/ extra-illustrated copies. We found a 2013 thread on provenance evidence terms that distinguishes between extra illustrated copies vs. insertions. However, we are curious about what policies rare books catalogers employ for determining whether to 1) accept an existing record for the edition with local notes, or 2) create an original record for the copy in hand.

For context, the edition of our in hand copy closely matches the record with OCLC no. 228707319 (extent: lx, 383 pages, plates : portraits ;  19 cm). However, our copy has so many extra illustrations that it is bound in two volumes. She found a library’s catalog entry that shows one record for the edition with local notes about additional illustrations – even when extent drastically differed between copies.

We are grateful for any information you may provide.

Best,
Staci

---
Staci Ross
Cataloging/Metadata Librarian

University of Pittsburgh
Library Resource Center
Room 326, 7500 Thomas Boulevard
Pittsburgh, PA 15208
str51 at pitt.edu<mailto:str51 at pitt.edu>


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