[DCRM-L] [EXTERNAL] Re: Fore-edge painting

Wed Apr 30 12:28:42 MDT 2025

As the RBMS liaison to the MARC Advisory Committee (MAC), I'm adding the
definition of $5 in field 340 to my ongoing list of MARC desiderata. This
might fit in with an existing idea for a discussion paper that would seek
to make field 340 more manuscript-friendly.

Another related item under consideration is the possibility of revising the
definition of $3 (Part of the described materials to which the field
applies) across the MARC formats, to more explicitly include things that
aren't "parts" per se, including copy/call number indications, as in some
of the examples others have mentioned in this thread.

If anyone reading is interested in helping develop either of these
discussion paper ideas, let me know and I can share in-progress drafts.
It's too late to get these on the agenda for the MAC annual meeting this
June, but maybe the midwinter meeting in January 2026.

Best,

Matthew

On Wed, Apr 30, 2025 at 1:48 PM James,Kate via DCRM-L <dcrm-l at lib.byu.edu>
wrote:

> I could not resist this email thread about fore-edge painting! Assuming
> this is copy-specific, either a 690 or a 655 $5 [MARC Org Code] would be
> appropriate. If you are planning on adding your record to WorldCat, you may
> want to consult BFAS
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> I could not resist this email thread about fore-edge painting! Assuming
> this is copy-specific, either a 690 or a 655 $5 [MARC Org Code] would be
> appropriate. If you are planning on adding your record to WorldCat, you may
> want to consult BFAS 3.4.1 Copy- or Institution-Specific Information
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.oclc.org_bibformats_en_about_specialcataloging.html-23localinformationinrecords&d=DwMGaQ&c=009klHSCxuh5AI1vNQzSO0KGjl4nbi2Q0M1QLJX9BeE&r=bqvMzn5svMdVdLTynbtuuiSmNU5dU2X2C8ih_Su0ZW4&m=MmjYwb640i-JKrN4EEODj9G7Xfc91iJnp3TifrHgilXIdbSzjJzmpVEJNxiZMtu2&s=0tUo8FDaaX9pHlVCjTqm4GjUZUXlOVVK_mRlY-QHzak&e=>.
> This lists four options: Local Bibliographic Data (LBD), Local Holdings
> Record (LHR), fields not retained in WorldCat records (e.g., 590 or 690),
> and fields retained in WorldCat records (e.g., 655).
>
>
>
> The LBD and LHR options apply if you are using WorldShare Record Manager.
> Whether to use a 690 or 655 field depends on whether you want this
> information available to everyone using WorldCat.org and if you think the
> information would go beyond local interest. This does meet the criteria for
> going beyond local interest so it’s up to you and your library’s policies.
> I would suggest just $5, not $5 and $3 with a call number both because I
> think it is harder for the user to interpret, and I think a call number is
> a bit of a stretch for the scope of $3, which is “Part of the described
> materials to which the field applies.” As an example, I would use $3 if my
> record was for a 2-volume set and only volume 1 had a fore-edge painting:
> “655 #7 $3 Volume 1: $a Fore-edge paintings $2 rbmscv $5 [MARC Org Code]”.
>
>
>
> I also considered field 340 with a subfield $3 like “340 ## $3 Fore-edge
> painting: $c oil paint $2 rdamat”, but there is no subfield $5 defined for
> field 340 so it probably won’t work in this case. Zoe Dobbs, cough, cough,
> are you reading this?
>
>
>
> Kate
>
>
>
>
>
> Kate James  (she/her/hers)
>
> *OCLC* · Program Coordinator- Metadata Engagement, Global Product
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>
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> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *Dobbs, Zoe via
> DCRM-L
> *Sent:* Wednesday, April 30, 2025 9:03 AM
> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
> *Cc:* Dobbs, Zoe <zoe.dobbs at yale.edu>
> *Subject:* [EXTERNAL] Re: [DCRM-L] Fore-edge painting
>
>
>
> Another option is to use a 655 field, but include a $5 (Institution to
> which field applies) with your institution code. You could even include a
> call number in $3 (Materials specified). It’s one way to use a controlled
> term in a standard MARC field, while still indicating that the term is
> specific to your copy. So you have multiple options 😊 and it will depend
> on what works best for your particular situation.
>
>
>
> Zoe
>
>
>
> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *ASHLEY
> ELIZABETH SHAW via DCRM-L
> *Sent:* Tuesday, April 29, 2025 4:51 PM
> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
> *Cc:* ASHLEY ELIZABETH SHAW <ashley.shaw at utah.edu>
> *Subject:* Re: [DCRM-L] Fore-edge painting
>
>
>
> Good point Colleen! To amend my comment, if it’s just for your copy you
> can also use a 690 for the genre/form terms.
>
>
>
> -Ashley
>
>
>
> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *Colleen Fedewa
> via DCRM-L
> *Sent:* Tuesday, April 29, 2025 2:47 PM
> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
> *Cc:* Colleen Fedewa <cof3 at case.edu>
> *Subject:* Re: [DCRM-L] Fore-edge painting
>
>
>
> Hello,
>
> I also get excited by fore-edge paintings on rare books. It is my
> understanding, though I am still kind of a newbie in regards to rare book
> cataloging, that some of the copies may not have the painting. So the
> catalogers who used that record may have copies without painting. If this
> is the case, then you should put that aspect in a local note. I could be
> wrong though. Good luck!
>
> Colleen
>
> Colleen O. Fedewa, MLS
>
> Acquisitions & Metadata Librarian
>
> Kelvin Smith Library
>
> Case Western Reserve University
>
> Cleveland, OH 44106
>
> colleen.fedewa at case.edu| (216)-368-3535 <(216)%20368-3535>
>
>
>
>
>
> On Tue, Apr 29, 2025 at 3:55 PM Julie Moore via DCRM-L <dcrm-l at lib.byu.edu>
> wrote:
>
> This must be my DCRM-B day!
>
>
>
> I also have on my desk a book that has a fore-edge painting. (So
> exciting!)
>
>
>
> The catalog record does not reflect this. Is there a special field to put
> that, or do you normally just use a 500 general note?
>
> 500    Includes fore-edge painting.
>
>
>
> Kind regards,
>
> Julie Moore
>
>
>
>
> --
>
> Julie Renee Moore
> Special Collections Catalog Librarian
> Fresno State
> julie.renee.moore at gmail.com
> 559-278-5813
> “Those who bring sunshine to the lives of others cannot keep it from
> themselves.”
>
> ... James Matthew Barrie
>
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-- 
Matthew C. Haugen
Rare Book Cataloger | Columbia University Libraries
matthew.haugen at columbia.edu | 212-851-2451 | he/they
<https://universitylife.columbia.edu/pronouns>
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