[DCRM-L] Recording collection information for individual books

[Katy E. Rawdon]

Helena,

No problem! I'll share with the list now. I apologize for any typos or
mistakes; I am trying to get out of the office before we are completely
snowed under!

Best,
Katy

MARC field options for books that are part of collections:



1.  710 (Added entry corporate name) with collection name, then $5 for
institution code. Some institutions establish collection names as a
corporate body added entry, with authority record and cross references.



Example: 710 2_ Franklin H. Littell Collection (Temple University) $5 PPT



2.   793 (Local added entry) with collection name:



793 0_  Franklin H. Littell Collection



3.   730 (added uniform title) with collection name and $5 institution code:



730 0_  [collection title] $5 Institution code

Or

730 0_  SCRC $n [collection ID #] $5 Institution code



4.   690 (local subject entry) field with second indicator 4. Only works if
that field is indexed and searchable in the ILS.



690 _4 Jewish Publication Society Collection.



5.   590 local note with name of collection – must make effort to enter
consistently.



590 __ SCRC copy is part of the Philadelphia Jewish Archives.



6.   580 (linked entry complexity note) and 773 (host item entry), used
specifically for a book that is part of an archival collection but has also
been cataloged separately:



580   __  $a Forms part of: Franklin H. Littell Collection (Temple
University).

773   0_  $a Littell, Franklin H., 1917-2009.  $t Franklin H. Littell
collection (Temple University)  $w (PPT) 2009637307 ß[LCCN no.]




On Tue, Jan 21, 2014 at 1:05 PM, Zinkham, Helena <hzin at loc.gov> wrote:

> Katy,
>
> I'd definitely be interested to see the compiled/compressed version!  The
> debate is long-standing here between indicating membership in a collection
> through a corporate-body heading cf. the archival hierarchical linking
> technique.  Thanks for raising the issue. -- Helena
>
>
>
> Helena Zinkham
>
> Prints & Photos Division
>
> Library of Congress, Washington, DC
>
>
>
> *From:* dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] *On
> Behalf Of *Katy E. Rawdon
> *Sent:* Tuesday, January 21, 2014 12:25 PM
> *To:* dcrm-l at lib.byu.edu
> *Subject:* Re: [DCRM-L] Recording collection information for individual
> books
>
>
>
> Thanks to everyone who responded to my questions about records collection
> information in bib records for individual books. I had a variety of
> responses, and compiled them for discussion in my department. If anyone is
> interested in seeing that compiled/compressed version, just let me know!
> I'd also be happy to post it to the list (without institutional
> information) if that would be helpful.
>
>
>
> Thanks,
>
> Katy
>
>
>
> On Fri, Jan 17, 2014 at 2:14 PM, Katy E. Rawdon <krawdon at temple.edu>
> wrote:
>
> Hello all,
>
>
>
> I would be interested in hearing how your institutions note in the
> bibliographic record that a book is part of a larger collection. For our
> collections that are tied together by provenance, we generally use a 700
> with subfield e "former owner." However, we have some collections of books
> that are tied together as a collection for other reasons (subject,
> collecting area, etc.), that we would like to be able to intellectually tie
> together via the MARC record.
>
>
>
> On a related note, we also have books that are part of a larger archival
> collection, but that we are cataloging separately for various reasons. I'd
> also be interested in hearing how you all record that larger collection in
> your records (if you do).
>
>
>
> Best,
>
> Katy
>
>
>
> --
>
> Katy Rawdon
>
> Coordinator of Technical Services
>
> Special Collections Research Center
>
> Temple University Libraries
>
> Philadelphia, PA 19122
>
> (215) 204-5250
>
> krawdon at temple.edu
>
>
>
> ***
>
> The Special Collections Research Center (SCRC)<http://library.temple.edu/collections/scrc> is
> the principal repository for and steward of the Libraries’ rare books,
> manuscripts, archives and University records. Our reading room is located
> on the ground floor of Paley Library and is open from 8:30 a.m. to 5:30
> p.m., Monday through Friday.
>
> Due to the unique, rare, valuable and often fragile nature of the items in
> our collection, and because they are stored in several locations in the
> library as well as the offsite library depository, the use of many of these
> materials requires scheduling an appointment ahead of time.  Special
> handling is also required, so we ask that you familiarize yourself with our
> policies <http://library.temple.edu/collections/scrc/research> designed
> to provide you the greatest possible access to the materials while
> protecting and preserving them for future use.
>
> Send inquiries to our general e-mail<http://library.temple.edu/collections/scrc/ask>,
> or call us at (215) 204-8257.  You may also write us at:  SCRC, Paley
> Library (017-00), 1210 Polett Walk, Temple University, Philadelphia, PA
> 19122.  Please include your name and complete contact information, as well
> as your specific question.
>
>
>
>
>
> --
>
> Katy Rawdon
>
> Coordinator of Technical Services
>
> Special Collections Research Center
>
> Temple University Libraries
>
> Philadelphia, PA 19122
>
> (215) 204-5250
>
> krawdon at temple.edu
>
>
>
> ***
>
> The Special Collections Research Center (SCRC)<http://library.temple.edu/collections/scrc> is
> the principal repository for and steward of the Libraries’ rare books,
> manuscripts, archives and University records. Our reading room is located
> on the ground floor of Paley Library and is open from 8:30 a.m. to 5:30
> p.m., Monday through Friday.
>
> Due to the unique, rare, valuable and often fragile nature of the items in
> our collection, and because they are stored in several locations in the
> library as well as the offsite library depository, the use of many of these
> materials requires scheduling an appointment ahead of time.  Special
> handling is also required, so we ask that you familiarize yourself with our
> policies <http://library.temple.edu/collections/scrc/research> designed
> to provide you the greatest possible access to the materials while
> protecting and preserving them for future use.
>
> Send inquiries to our general e-mail<http://library.temple.edu/collections/scrc/ask>,
> or call us at (215) 204-8257.  You may also write us at:  SCRC, Paley
> Library (017-00), 1210 Polett Walk, Temple University, Philadelphia, PA
> 19122.  Please include your name and complete contact information, as well
> as your specific question.
>



-- 
Katy Rawdon
Coordinator of Technical Services

Special Collections Research Center

Temple University Libraries

Philadelphia, PA 19122

(215) 204-5250

krawdon at temple.edu


***

The Special Collections Research Center
(SCRC)<http://library.temple.edu/collections/scrc> is
the principal repository for and steward of the Libraries’ rare books,
manuscripts, archives and University records. Our reading room is located
on the ground floor of Paley Library and is open from 8:30 a.m. to 5:30
p.m., Monday through Friday.

Due to the unique, rare, valuable and often fragile nature of the items in
our collection, and because they are stored in several locations in the
library as well as the offsite library depository, the use of many of these
materials requires scheduling an appointment ahead of time.  Special
handling is also required, so we ask that you familiarize yourself with our
policies <http://library.temple.edu/collections/scrc/research> designed to
provide you the greatest possible access to the materials while protecting
and preserving them for future use.

Send inquiries to our general
e-mail<http://library.temple.edu/collections/scrc/ask>,
or call us at (215) 204-8257.  You may also write us at:  SCRC, Paley
Library (017-00), 1210 Polett Walk, Temple University, Philadelphia, PA
19122.  Please include your name and complete contact information, as well
as your specific question.
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